Photography and Video Policy
Official Photographers are on site so Utah Fandom Organization can record and photograph the event. It is implied by attending Spikecon, you agree to allow photographs and/or video to be made with your presence or image for the convention and benefit of fandom. Although photos and recordings will happen and Spikecon cannot control every individual who takes photographs, we do offer options, signage and permission requests to members during individual program items or events.
Westercon 72, NASFiC 2019, 1632 Minicon & Manticon 2019 (Spikecon) wants you to have great memories from a fantastic convention. Photographs and videotape footage by attendees are generally allowed in all common areas of the convention with the exception of the Art Show (see below). Specific rules regarding these matters may exist for selected events such as concerts. Please consult the Pocket Program and Program Book for information relating to specific events. Signage at the event may also provide additional restrictions or notices of recording.
We will provide ribbons at the registration desk that can adhere to your badge to state a photography preference. Do not mistake ribbons, or lack of, as automatic consent. When photographing or videotaping individuals or costumes, use common courtesy and ask permission first. Respect their rights if they do not wish to be photographed or videotaped. If someone asks or otherwise indicates that they do not wish to be photographed, do not photograph them.
Photography or videography for the purpose of sale or publication to the press is expressly forbidden unless written permission has been obtained from Spikecon. If you are a member of the press and wish to obtain this permission, please contact any Spikecon staff member to be directed to our Press Liaison for assistance.
Individuals may take pictures and videotapes for private viewing or sharing with friends. We ask our attendees to be courteous to those they wish to take pictures of, especially if you wish to place those pictures or video clips onto a personal Web page or similar Internet archive. In this case, ask your subjects for their explicit permission to do this, and please abide by their wishes.
Art Show and Art Auction
Due to copyright restrictions, no cameras are allowed inside the Art Show or the Art Auction. Anyone taking pictures of the art will have their film confiscated and destroyed, or (in the case of digital photography) the memory card or individual images erased. Repeat offenders may have their membership revoked and be removed from the convention.
Press Related Photography
Members of the press are not exempt from asking permission of individual subjects, nor are they cleared to photograph/record in non-picture areas such as the art show or auctions. Spikecon reserves the right to remove representatives of any production company or videography crew from the show if it deems that the company or its representative(s) in any way violated stated conference policies and/or misrepresented itself or the nature of its business. There are no refunds for those who are removed or barred due to behavior or incidents, unprofessionalism, or any other reason that constitutes removal from the Spikecon event.
- Do not occupy or block any spaces designated for Accessibility purposes.
- Do not occupy reserved seats or sections not marked for Press.
- During the opening ceremony, the Masquerade, awards ceremonies, and closing ceremony, no flash photography is permitted, and photographers are not permitted to bring in additional lights.
- Please respect the participants and audience members at all times. If you wish to record a program item or photograph during it, please ask the participants ahead of time.
- Please do not record or photograph audience members.
- It is never acceptable to disrupt a programme item or other event. The moderator/organizer of any event has the right to ask anyone to leave the room if they believe they are being disruptive.
- Please ensure any photography is non-disruptive, and respect the moderator/presenter, and/or panelists’ wishes regarding taking of photos and/or video.
- Please do not film signings. Many people are present and identifiable at these events, not just the author, and for many people meeting their favorite authors in person is a very personal moment.
- Please do not livestream any panel or event without first clearing it with the press desk. This will greatly reduce our bandwidth and needs to be monitored accordingly.
Masquerade Photography Policy
Participation in the Masquerade constitutes consent to be photographed by the Judges’ Photographer and the Official Photographer. There will be Judges’ Photography, Official Photography and Fan Photography scheduled.
- Judges’ Photos are to provide the judges with a reminder of your costume during their deliberations. These photos may be shared by the Masquerade staff only for their personal use.
- Official Photos will be taken in the Masquerade Green Room with professional lights and in full costume. They will be available to you and others for sale after the event.
- Fan Photos will be taken by fans and possibly pros who have signed up to take posed photos of entries in a designated area. You may choose to not participate in Fan or Random Photography moments.
- If you are a contestant, please make your own arrangements with any Fan photographer you wish. The convention and masquerade team are not able to act in a personal capacity for you. Remember, Fan photos sometimes appear on the ICG website and in ICG slide shows or on public websites.
- NO FLASH PHOTOGRAPHY from the audience is allowed during the Masquerade. Viewers will be ejected from the room if they take flash pictures from the audience.
- We will be videotaping the full Masquerade, and may broadcast the event live during the Masquerade to additional locations in the Davis Conference Center (DCC).
PLEASE NOTE: Participation in the Masquerade constitutes consent to be videotaped and to have that footage broadcast and distributed as described: The video will be preserved and shared with the ICG Archivist, and may be sold after the convention. We will send an email to you and/or your group’s primary contact when and if the video is for sale at a later date.
- We expect non-flash photos/videos will be taken by audience members, reporters for the Spikecon newsletter, and outside press in the audience that may appear in publications or online. We cannot reasonably restrict the use of such photos or videos.